Campground Settings
The Campground Settings area allows you to control key parameters that shape how your admin interface behaves. Use these settings to customize rules, alerts, and system preferences to match your campground’s operations.
Accessing the Online Campground Settings¶
- Open up you navigational menu and expand the Admin menu.
- Then select Campground Settings.
- And click on the Campground Settings tab.
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Note: you might need to scroll to the right to see the Campground Settings tab.
Reservation Payment Date Warning¶
The Reservation Payment Date Warning helps prevent errors by alerting users when they attempt to apply a payment to a reservation with an arrival date that falls too far in the past or too far in the future.
This feature is controlled by two campground settings:
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Past Arrival Limit – sets how far back a reservation's arrival date can be before triggering a warning when applying a payment
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Future Arrival Limit – sets how far ahead a reservation’s arrival date can be before triggering a warning when applying a payment.
If the Past Arrival Limit or Future Arrival Limit is enabled, a warning will be shown when a payment is applied to a reservation outside the active threshold. If both are disabled, no warning will be displayed.
This ensures flexibility for campgrounds while helping maintain data accuracy when limits are in place.
Note
The warning will still allow users to apply payments to reservations outside the active threshold. It serves as a reminder to double-check the reservation details before continuing.
When and Why to Use This Feature¶
Example 1: Preventing Errors on Old Reservations
A guest stayed at your campground six months ago, and a staff member accidentally selects the wrong reservation when applying a payment. With the Past Arrival Limit set to 6 months, a warning will appear to let the user know the reservation is older than expected. This helps prevent accidental payments on outdated reservations.Example 2: Avoiding Early Payments on Future Stays
A guest books a site for a stay that's 11 months away, but campground policy only allows payments within 6 months of arrival. By setting the Future Arrival Limit to 6 months, the system warns the user before applying the payment, helping maintain consistent billing practices and errors.
Reservation Arrival Date Coloring¶
The Reservation Arrival Date Coloring feature visually highlights reservation arrival dates by assigning a unique color to each year, helping staff quickly identify and distinguish bookings at a glance. Dates more than one year in the past are displayed in a neutral gray tone.
When and Why to Use This Feature¶
Example 1: distinguishing reservations by year A campground has a high volume of repeat guests, and staff need to quickly identify which year a reservation was made. By enabling Reservation Arrival Date Coloring, each year is assigned a unique color, making it easy to spot and differentiate reservations from different years in the reservation grid.
